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Government Reform Final 09-28-11 -   1.6.a - Payment Turnaround Time

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Government Reform Final 09-28-11
1. Sharing Services
2. Improving Service to Citizens
3. Improving Efficiency
Action Plan
1.6.a - Payment Turnaround Time
How fast are payments from agencies to vendors processed?
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Data Notes
Data Source: AFRS Batch Logs, FY10 and FY11
Measure Definition: Average time from receipt of invoice at OFM to release of funds sent to State Treasurer
Target Rationale: Interagency Agreement between Small Agency Client Services & Client Agencies
Link to Agency Strategic Plan: Goal 2 – Provide financial and management expertise to help state government meet its goals and responsibilities.
Relevance: Shared accounting services will improve efficiency and financial controls, while allowing small agencies to focus on their core mission.
Notes: (Optional)
Also Available
Action Plan: Yes
Extended Analysis: Yes

 Drill Down Measures

 Summary Analysis

  • The Office of Financial Management Small Agency Client Services’ (SACS) unit provides accounting, budgeting, and payroll services to small state agencies with less than 176 FTEs.
  • From April to June 2011, average processing time achieved the target, although an increase in volume caused a delay in response time.
  • SACS entered 15,210 lines of payable coding.  This is a 29% increase from the previous quarter.  The increase is due to end of biennium activities.
  • We had one error in payments.