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Government Reform Final 12-15-11 -   1.6 - Small Agency Accounting Services

 
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Government Reform Final 12-15-11
1. Sharing Services
2. Improving Service to Citizens
3. Improving Efficiency
Action Plan
  
 
 
1.6 - Small Agency Accounting Services
How many small agencies are using shared accounting services?
 
 
 
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Data Notes
Data Source: OFM Budgeted FTEs Spreadsheet
Measure Definition: Number of agencies with 175 or fewer FTEs that a) use OFM’s Small Agency Client Services (SACS) for budgeting, payroll, and accounting, b) use SACS for some but not all of these services, c) do not currently use SACS and are covered by the Governor’s Directive, d) do not currently use but have received a waiver or share services with another agency, or e) do not currently use SACS but are in another branch of government or are lead by separately elected officials
Target Rationale: Governor Gregoire’s Directive 09-25 and ESSB 6444 (Sect. 911)
Link to Agency Strategic Plan: Goal 2 – Provide financial and management expertise to help state government meet its goals and responsibilities.
Relevance: Shared accounting services will improve efficiency and financial controls, while allowing small agencies to focus on their core mission.

Notes: (Optional)

 

 

 

 

 

 

  • The Department of Enterprise Services’ Small Agency Client Services’ (SACS) unit provides accounting, budgeting, and payroll services to state agencies with less than 176 FTEs.  There were 74 agencies with 176 FTEs or less at the start of the 09-11 biennium.  Because of legislative actions, there are currently 68 agencies with 176 FTEs or less.
  • There are 18 agencies that SACS is not planning to add as clients because they are part of the legislative or judicial branch of government, headed by a separately elected official, were given waivers by the Office of Financial Management or the legislature, receive services from a larger agency at no cost, or are part of Government Reform efforts.
  • SACS moved to the 1500 Jefferson Street Building and became part of the Department of Enterprise Services (DES) effective October 1, 2011.  This continues to slow down transition efforts as SACS transitions into DES.
Also Available
Action Plan: Yes
Extended Analysis: No

 Drill Down Measures

 Summary Analysis

  • SACS did not add any agencies in the July to September 2011 quarter.
  • The changes in the total number of agencies and the number that receive services from SACS is the result of the merger of the Indeterminate Sentence Review Board into the Department of Corrections; Marine Employees Commission into the Public Employment Relations Commission; Sentencing Guidelines Commission into the Office of Financial Management and the Caseload Forecast Council; and, the Growth Management Hearings Board and the Environmental Hearings Office to create the Environmental and Land Use Hearings Office.
  • By December 31, 2011, there will be four agencies that are still eligible for SACS services. 

 Agencies remaining and the plan for transitioning them into SACS:

  1. Board for Volunteer Firefighters and Reserve Officers – expressed an interest in annual or biannual activities, but after price quote, no further response.
  2. Transportation Improvement Board – part of the Transportation Budget; will require legislative action.
  3. Utilities and Transportation Commission – SACS will work with the agency to discuss a transition plan.
  4. Washington State Gambling Commission – transition payroll services to SACS in the October to December 2011 quarter.

Click here for the full list of agencies by status