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Final GMAP Reports -   Collection of State Debt

 
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Collection of State Debt for FY2006
Performance Audit Issued August 2008

Agency Action Plan

Link to the full audit report.
Link to a
summary of the findings and the agency's response.
Link to the
briefing to the State Legislature.

Action plan legend
Note:  The "Current Resources" column reflects whether an agency can complete
the action step by the due date within current resources.  This column will be populated
pending upcoming budget decisions.

 Action Plan

Sort by AttachmentsUse SHIFT+ENTER to open the menu (new window).
Agency Action StepFilterExplanatory Notes as of June 2011Filter
5A1.1
5AUse SHIFT+ENTER to open the menu (new window).
Complete update of Enterprise Risk Management's policies and procedures. By December 31, 2008.
Bill FordCompletedNoNo
This item is complete - Collection polices and procedures were updated for the Enterprise Risk Management (ERM) Manual.
5A1.2
5AUse SHIFT+ENTER to open the menu (new window).
Document collection efforts, especially for collection efforts beyond the Enterprise Risk Management Office (i.e., Attorney General's Office, collection agency).  By December 31, 2008.
Bill FordCompletedNoNo
This item is complete - Collection policies and procedures were updated for the Enterprise Risk Management (ERM) Manual.
 
5B1.1
5BUse SHIFT+ENTER to open the menu (new window).
We will follow legislative direction regarding possible revisions to the law.
Bill FordCompletedNoYes
This item is complete - Agency requested legislation was submitted to the Governor for consideration.  HB 1433 was passed by the Washington State Legislature and was signed by the Governor 5/17/09.
5C1.1
5CUse SHIFT+ENTER to open the menu (new window).
Update policies and procedures to reflect that repair estimates should be submitted weekly. By March 31, 2009.  See also response to 5E.
Bill FordCompletedNoNo
This item is complete - Collection policies and procedures were updated for the Enterprise Risk Management (ERM) Manual.
5C1.2
5CUse SHIFT+ENTER to open the menu (new window).
Obtain accident reports from the Washington State Patrol via electronic access.
Bill FordCompletedNoNo
This item is complete - Enterprise Risk Management implemented this action step before the audit was complete.
5D1.1
5DUse SHIFT+ENTER to open the menu (new window).
Update Ferries policies and procedures.  By December 31, 2008.
Bill Ford09/30/10 (Original Due Date: 12/31/08)CompletedNoNo
This item is complete - Since the audit AFS coordinated efforts within the Department to strengthen collection practices and associated internal controls.  Chapter 2, Section 4.6, Collection of Past Due Receivables, of the Accounting Manual (M13-82) has been updated to reflect agency wide collection practices, which includes collection best practices identified in the performance audit.
5D1.2
5DUse SHIFT+ENTER to open the menu (new window).

Evaluate options for reducing caseloads.  By December 31, 2008.

Bill Ford09/30/10 (Original Due Date: 12/31/08)CompletedNoNo
This item is complete - Since the audit AFS coordinated efforts within the Department to strengthen collection practices and associated internal controls.  Chapter 2, Section 4.6, Collection of Past Due Receivable, of the Accounting Manual (M13-82) has been updated to reflect agency wide collection practices, which includes collection best practices identified in the performance audit.  Caseloads of Ferries Collections were evaluated and 1 additional staff was added, taking the Ferries Collection staffing level from 1 FTE to 2 FTEs.
5E1.1
5EUse SHIFT+ENTER to open the menu (new window).
Incorporate best practices, as applicable, to agency-wide policies and procedures.  By December 31, 2008.
Bill Ford09/30/10 (Original Due Date: 12/31/08)CompletedNoNo
This item is complete - Since the audit AFS coordinated efforts within the Department to strengthen collection practices and associated internal controls.  Chapter 2, Section 4.6, Collection of Past Due Receivables, of the Accounting Manual (M13-82) has been updated to reflect agency wide collection practices, which include collection best practices identified in the performance audit.
5E1.2
5EUse SHIFT+ENTER to open the menu (new window).
Evaluate current use of collection agencies and opportunities to maximize value of this resource. By December 31, 2008.
Bill Ford09/30/10 (Original Due Date: 12/31/08)CompletedNoNo
This item is complete - Since the audit AFS coordinated efforts within the Department to strengthen collection practices and associated internal controls.  Chapter 2, Section 4.6, Collection of Past Due Receivables, of the Accounting Manual (M13-82) has been updated to reflect agency wide collection practices, which includes policies on referrals to collection agency and legal actions.